The Local Funds Federation in Poland

pl en

Federation / The statute

The STATUTES

of the federation of associations under the name of:

The Local Funds Federation in Poland

With its registered Office in Nidzica

 

The present Statutes establish The Local Funds Federation in Poland. The Federation is a continuation of the Local Funds Network, established by the first Polish local funds in 2001. The basic objective of the Network was to support the development of the new form of charity organisations – the local funds. This objective shall be maintained by the Federation, and the six-year achievements of the Network shall serve the development of this noble idea.

  

Chapter and General Provisions

§ 1.

The Local Funds Federation in Poland– hereinafter referred to as the FFL – holds the status of a legal entity.

§ 2.

The name of the federation of associations as well as its symbol are legally reserved.

§ 3.

The FFL acts in the territory of the Republic of Poland. In order to pursue its objectives, the FFL may act in the territories of other countries under their respective laws.

§ 4.

The FFL’s activities are based on voluntary work of the representatives of its members. In order to pursue its business it may hire employees or order certain tasks to be performed by third parties.

§ 5

the FFL may use its emblem and seal as determined in the specific regulations.

§ 6.

the FFL may become a collective member of a federation of associations as well as of other domestic, foreign and international civic organisations, whose objectives are similar to the Statutory objectives of the FFL.

§ 7

the FFL acts under the provisions of the Associations Law dated 7 April 1989 (i.e. Journal of Laws dated 2001 no. 79, Item 855 with subsequent changes) as well as the present Statutes.

 

Chapter II

the FFL’s objectives as methods of operation

§ 8.

The FFL’s objective is to promote philanthropy as well as develop local funds in Poland.

§ 9.

1.      the FFL pursues its objectives by means of:

   1.1. The activity of the FFL member organisations with respect to:

1.1.1. implementing local development projects,

1.1.2. supporting all activities designed to improve the quality of life of local communities in geographic areas determined in the Foundation statutes,

1.1.3. implementing grant and scholarship projects,

1.1.4. recognising local needs,

1.1.5. recognising the needs of the donors;

1.1.6. providing support to non-governmental organisations and other civic initiatives,

1.1.7. acting in the field of education,

1.1.8. integrating local communities,

1.1.9 creating a stable source of financing in the form of the iron capital.

1.2. Substantive and methodological support of the member organisations.

1.3. Representing the interests of the members towards other social partners (public administration, donors, business, and the media).

1.4. Acting for the European integration, cooperation and exchange of experiences with domestic and foreign social partners.

1.5. Promoting civic actions, as well as actions supporting democratic values.

1.6. Publishing activity.

1.7. Other actions necessary to achieve its objectives.

 

2. The FFL may pursue business activities under the general principles, determined in separate regulations.

3. All income from the business activities is used to pursue the statutory objectives and may not be divided among its members.

 

Chapter III

the FFL Members, their rights and obligations

§ 10.

Members of the FL Network are divided into:

1.            ordinary members,

2.            supporting members, and

3.            honorary members.

 

§ 11.

1. The ordinary members of the FFL are non-governmental organizations (local funds) pursuing the objectives of the FFL through the activity described in § 9 (1) as well as meeting the standards determined by the General Assembly. One physical person may only represent one member of the FFL.

2. A supporting member may be a legal entity interested in the activities of the FFL, who has declared financial or material aid to the FFL. Legal entities may only act in the FFL through its representative. One physical person may only represent one member of the FFL

3. An honorary member may be a physical person or a legal entity, also from abroad, who paid special services to the FFL, or who may use its authority to help the FFL achieve its objectives.

4.      Ordinary, supporting and honorary members are appointed by the General Assembly of Members by means of a resolution based on a written declaration.

 

§ 12.

1. Ordinary members hold the right to:

1.1. vote and be elected to the authorities of the FFL,

1.2. submit opinions and motions to the authorities of the FFL,

1.3. complain to The General Assembly against the resolutions of The Management Board.

1.4. make use of all the FFL’s materials, devices and aid under the General Principles determined by The Management Board

2. Ordinary members are obligated to:

         2.1. observe the Statutes, regulations and resolutions passed by the authorities,

         2.2. regularly pay membership fees and other benefits to the FFL,

         2.3. actively participate in the works of the FFL,

         2.4. protect the good name of the FFL.

§ 13.

1. Supporting members hold all the rights determined in § 12 (1), with the exception of the right to vote and be elected.

2. Supporting members have the right to participate - and advise - in the statutory authorities of the FFL.

3. Supporting members have the obligations determined in § 12 (2).

§ 14

1. Honorary members hold no voting rights.

§ 15.

1. the FFL Membership is terminated following:

            1.1. a voluntary resignation from the FFL membership, forwarded in writing to The Management Board, provided that all obligations to the FFL have been paid,

1.2. the loss of the status of a legal entity by a member,

            1.3. expulsion from the list of members caused by unjustified arrears in membership fees or failure to perform other obligations, for the period of over 12 months,

            1.4. expulsion from the list of members caused by a gross violation of the Statutes or by acting against the FFL.

1.5. expulsion caused by the failure to meet the standards

2. In cases determined in Clause 1.3 and 1.4, decisions are passed by The General Assembly of Members based on the motion of The Management Board, with a statement of the causes.

 

Chapter IV

The FFL bodies

§ 16.

1. the FFL Authorities consist of:

         1.1. The General Assembly of Members,

         1.2. The Management Board,

         1.3. The Inspection Commission.

2. The General Assembly may appoint other commissions to pursue statutory objectives.

§ 17.

1. The membership term in the FFL Management Board and the Inspection Commission extends over 3 year, and candidates are elected in a secret vote, with the ordinary majority of votes, in the presence of at least half of members The General Assembly of Members.

§ 18.

1.   Resolutions of the General Assembly of Members are passed in an open vote, with the ordinary majority of votes, in the presence of at least half of the total number of members, unless the Statutes say otherwise.

2.   Resolutions of the Management Board, passed are in an open vote, with the ordinary majority of votes, in the presence of at least half of the total number of qualified members (quorum), unless The Statutes say otherwise.

3.   Resolutions of the Inspection Commission are passed in an open vote, with the ordinary majority of votes, in the presence of at least half of the total number of qualified members (quorum), unless The Statutes say otherwise.

§ 19.

In the case a member should resign or be expelled from the authorities, or should an organisation whose member sits in the authorities lose its status of a legal entity in the course of a term, the personal composition of the authorities is complemented by means of an election to a vacant position.

§ 20.

The first composition of the FFL authorities is elected by a founding assembly in a secret vote, with the ordinary majority of votes, in the presence of at least half of the total number of members.

 

The General Assembly Members

§ 21.

1.   The supreme authority of the FFL is the General Assembly of Members.

2.   The General Assembly of Members is attended by:

      2.1. ordinary members – with binding vote - represented by proxies appointed in writing by member organisations,

      2.2. supporting members - with and advisory vote.

3.      A person who serves as a proxy of a member organisation must be a member of the authorities in their organisation.

4.      Each ordinary member holds one vote.

§ 22.

1.   The General Assembly of Members may be ordinary or extraordinary.

2.   The Ordinary General Assembly of Members is called at least once a year.

3.   The Extraordinary General Assembly of Members is called in particularly justified cases by the Management Board:

         3.1. from its own initiative,

         3.2. upon the motion of The Inspection Commission,

         3.3. upon the joint motion of 1/3 of ordinary the FFL members.

4. The place, date and agenda of the General Assembly of Members is announced by The Management Board among the members at least 30 days in advance.

§ 23.

The competences of the General Assembly specifically include:

1.      Passing the Statutes and changes to it,

2.      Passing regulations for the authorities,

3.      Appointing and dismissing members of the Management Board and the Inspection Commission,

4.      Issuing opinions with respect to candidates for the FFL Front Office Manager

5.      Considering and approving reports prepared by the Management Board and the Inspection Commission,

6.      Establishing membership fees,

7.      determining the directions and priorities of activity,

8.      appointing task teams for the more efficient execution of the FFL tasks,

9.      developing the guidelines with respect to the FFL’s positions in matters essential to the non-governmental sector and the FFL,

10.  developing joint ventures between FFL member, as well as between the FFL and other partners,

11.  approving the budget of the FFL,

12.  offering the vote of approval to the Management Board,

13.  accepting and expelling members of the FFL,

14.  passing resolutions to dissolve the FFL and designate its property.

15.  Determining the standards for ordinary members of the FFL.

The Management Board

§ 24.

1.    The Management Board represents the FFL outside and manages its activities.

2.    The Management Board consists of 3 to 5 persons: the Chairman, the Deputy Chairman, the Secretary and members selected from among ordinary members.

3.    The principles of operation for the Management Board are determined in the Code of Conduct passed by The General Assembly of Members.

4.    The Management Board holds meetings at least once a quarter of a year.

§ 25.

The Management Board is obligated to:

1.      Execute resolutions of the General Assembly of Members,

2.      Develop a homogeneous position of the FFL in matters essential to the non-governmental sector and the FFL.

3.      Actively participate in Theme Commissions

4.      Devise the budget for the FFL,

5.      Present motions to expel member of the FFL,

6.      Devise the Regulations provided by the Statutes,

7.      Call General Assemblies of Members,

8.      Enter contracts on behalf of the FFL

9.      Present reports on its activity to the General Assembly of Members,

10.  Hire employees, including the FFL Front Office Manager.

§ 26.

1.      To execute the statutory tasks, the Management Board appoints the FFL Front Office.

2.      The Front Office is subordinate to the Management Board.

3.      The work of the Front Office is regulated by a separate Code of Conduct approved by the Management Board.

The Inspection Commission

§ 27.

1.      The Inspection Commission is an FFL body appointed to exercise the internal control of all the activities of the FFL.

2.      The Inspection Commission consists of 3 members.

3.      The Commission elects its Chairman from among its members.

 

 

§ 28.

The Inspection Commission is obligated to:

1.      Control the activity of the FFL,

2.      Address The Management Board with conclusions from the inspections conducted,

3.      Demand a call of the Extraordinary General Assembly of Members in case it should be established that The Management Board fails to perform its statutory duties, as well as the right to demand a call for a meeting of The Management Board,

4.      Call The General Assembly Members, in case it has not been called by the Management Board within the deadline determined in the Statutes,

5.      Present to The general Assembly of Members motions to offer or refuse to offer the vote of approval to the FFL authorities,

6.      Present reports from its activity to The General Assembly of Members.

§ 29.

1. Members of the Inspection Commission are not allowed to serve other functions in the authorities of the FFL.

2. The Inspection Commission acts on the basis of Code of Conduct passed by The General Assembly Members.

§ 30.

In the cases determined in § 28 (3), the General Assembly of Members should be called no later than within 30 days of the date a demand for such has been forwarded, and the meeting of the Management Board no later than within 14 days of the date a demand for such has been forwarded.

 

Chapter V

The Property

§ 31.

The property of the FFL consists of monetary funds, movables, real estates as well as property rights.

§ 32.

1.      The sources of the property are:

1.1. membership fees,

1.2. donations,

1.3. subsidies, including those from the public budget, as well as subsidies, subventions, contracts, resources from public funds, grants, orders for services,

1.4. resources from private donors, inheritances and bequests,

1.5. takings from lotteries and public fundraising events,

1.6. dividends due for participation in capital companies,

1.7. other financial resources,

2.  Membership fees should be paid until the end of the first quarter each year.

3.  The FFL Funds may only be used to pursue the statutory objectives.

4. The FFL manages its finances as well as accounts in compliance with the existing regulations.

§ 33.

1.      Any statements of will as well as any letters with respect to the property rights and liabilities of the FFL are deemed invalid unless signed by the Chairman or the Deputy Chairman and a member of the Management Board or another duly authorised person.

2.      Other letters and documents are deemed invalid unless signed by the Chairman and the Front Office Manager.

 

Chapter VI

Amendments to the Statutes and the dissolution of the FFL

§ 34.

1.      In order to pass or amend the Statutes, and to pass a resolution to dissolve the FFL by The General Assembly of Members, the majority of 2/3 of votes is required in the presence of half of all members qualified to vote.

2.      Under the resolution of the General Assembly, the property of the FFL, in case it should be dissolved, shall be passed to another organisation whose premises and objectives are the closest to the tasks and objectives of the FFL.

 

Chapter VII

Final provisions

§ 35.

All the matters which have not been regulated by the Statutes shall be governed by the relevant regulations of the Associations Law dated 7 April 1989 (Journal of Laws 1989 No. 20 Item 104 with subsequent changes).

Organizacje wspierające i członkowskie

Federacja Funduszy Lokalnych w Polsce
nr konta: BGŻ 14 2030 0045 1110 0000 0220 9610

ul. T. Kościuszki 65
23-400 Biłgoraj

tel. 84 686 48 77
kom. 505 551 217

e-mail: ffl@ffl.org.pl